As a business owner, you know that hiring a prospective applicant isn’t a black and white decision. There is much more to consider than either hiring or declining an application. After an interview is conducted, offering a conditional offer to a prospective employee hinges on a few factors. These factors protect you and your business through mindful workers’ compensation hiring practices. At ERM Insurance, our brokers are educated on the best way to execute these practices.
A conditional job offer tells the employee that they are welcome to join your business if their references, qualification, background check, medical examination, and proof of citizenship check out. ERM Insurance Brokers recommends using conditional job offers because they will protect you and your business from hiring an individual with potential risk factors. Using our recommended hiring practices is key to harnessing enterprise level risk management in your business, which is what ERM Insurance stands for.
You can download this conditional offer of employment, and you should provide if to your chosen applicant with the original job description. After they have consented to the terms within the conditional offer, scheduling an appointment with your company’s physician office or clinic will supplement the protection offered through workers’ compensation hiring practices.
As a business owner, establishing an ongoing relationship with a local clinic is very important for the well-being of your employees and your company. By connecting with and providing a local doctor with a job description for the position you want to fill, the physician can ensure applicants are fit to perform the job’s duties. If the physician has the completed conditional offer form, it clarifies that the applicant agreed to said terms for a medical screening.
Conducting a medical screening ensures that the applicant meets your company standards for work. Let them know where and when the appointment is, and be sure to provide them with a copy of the Equal Employment Opportunity Commission’s frequently asked questions. This will ensure that the applicant is aware of their rights, as well as yours, during the hiring process.
As a small or midsize company, it can be difficult to keep the necessary tools and information on hand that advocates for proper workers’ compensation hiring practices. ERM Insurance can provide your Human Resources department with a sample medical questionnaire if you don’t have one on file. This will help screen candidates properly.
Collecting health information about prospective employees is a key risk management practice because it lets you know the abilities of the candidate. Your company will gain truthful, pertinent details on the applicants physical well-being, which could potentially effect their job performance. Using a medical questionnaire will open up the opportunity for your physician or clinic to conduct a physical examination. That way, Human Resources isn’t worried about violating any HIPPA requirements concerning confidentiality. It’s in the hands of the physician, rather than your own.
The physical examination process and medical questionnaire not only inform you about an applicant’s abilities, but it also opens the applicant’s eyes to why they may not be right for the job. 8-10% of employees have drug or alcohol problems that effect their work performance. If an applicant if dealing with these issues, the physician will notify them that they are not qualified to work for you. Drug tests are a very important worker’s compensation hiring practice that uses risk management to control who works for you. Because these drug and alcohol related problems account for 50% of workers’ compensation claims, you can avoid potential accidents and save money by knowing the background of who works for you.
Drug tests are a fraction of the cost of a worker’s compensation claim, and should be done even if you don’t request a physical.
Another thorough measure to protect your business is accessing the Division of Workers’ Compensation Electronic Data Exchange (EDEX). This online database is extremely useful when practicing workers’ compensation hiring practices. You can view an individual’s previous worker’s compensation claims, ensuring honesty and reliability. The EDEX is provided through some background check companies, and can enlighten the physician you work with about the overall health of the applicant.
It’s crucial to confer with an attorney when utilizing the EDEX in order to avoid violating the Americans with Disabilities Act, or practicing unlawful discrimination.
Involving ERM Insurance’s holistic risk management program in your hiring practices will lower your overall cost of risk. As a client of ours, your protection is a top priority, and you will receive these services and consultation through our brokers when you need them. Get more information concerning proper workers’ compensation hiring practices on the ERM Insurance page, and discuss how you can improve your risk management practices at (949) 222-0444.