The hiring process is the first opportunity you have as an employer to creating a path for saving money and increasing productivity. Reducing risk in your hiring processes saves money and time, and can assist you in avoiding your next workers’ compensation case.
Proper hiring practices ensure that:
- You select a candidate who is qualified for the job
- The candidate will work well within your organization
- The potential for workers’ compensation claims is reduced
- Your liability as an employer is lower
Knowing what practices are effective and legal are integral to building a solid foundation of individuals for your business. From specifically communicating the available job’s functions to conducting health and background checks, the process of hiring a new individual should be done with care and attention to the law.
Your hiring practices are the first step in reducing the overall cost of risk, which will save you money and help you to increase employee productivity and business profits.
The first step in hiring the right employee begins with a well written job description. Begin the Pre-Offer stage of hiring by creating an accurate job description for potential employees. Online occupational databases are available in case you need assistance. O*NET provides a useful occupational database with details surrounding a job title. Find what position is similar to the available vacancy, and edit it as necessary to match the position you are seeking to fill.
Medical evaluations are an often overlooked aspect of the hiring process. Most workers’ compensation claims occur within an employee’s first year on the job, so know the physical abilities of the individual you are hiring.
Understanding the physical requirements of the position is also very important for risk management and cost reduction. O*NET can also help you establish and communicate the physical needs of a certain position within the job description.
Hiring practices should be conducted with a group effort. Consulting other employees with similar positions is the best way to understand the physical and mental requirements of the potential employee.
Providing your network’s doctor/clinic with the physical requirements of the job gives the doctor a standard of evaluation to measure the applicants against. Sending your doctor/clinic these forms should be done before the applicants’ physicals are conducted because they will be used as a frame of reference to see if the individual is qualified. Pre-employment physicals are also a necessary aspect of the Early Return to Work/ Modified Duty program, if an employee suffers a work-related injury.
A physically-demanding position requires knowledge of an applicant’s pre-existing medical conditions. If they have a condition that can be aggravated by their daily tasks, they are a potential liability. Ask about any pre-existing problems on the job application. If the employee is untruthful, they can be terminated when they are caught for not disclosing the proper information about their suitability for the position.
An applicant is most accommodating when they are seeking employment because they will generally do just about whatever is asked of them to gain a job. Make sure that your application is comprehensive and implements “at will” wording. This wording will clarify that the applicant is not compelled by the company to complete the application, but that they are doing so at their own will.
A comprehensive application with risk management and workers’ compensation hiring practices in mind will contain a release for the company to conduct a background check, drug test, and physical, in addition to whatever other tests or assessments you see fit for the position. If you would like one modified for your use, please contact BizAssure.
From consulting references to checking criminal records, practices like these will assist you in getting to know exactly who the potential hire is. A background check ranges between $40-$50 and can save you a lot of trouble down the line. Information you find out about an applicant that they don’t personally disclose will have obvious reference to their job performance. This will protect your business and your other employees.
A company can get sued if they conduct negligent hiring and the retention of a person with known criminal propensities. If the individual continues to conduct criminal activities, such as drunk driving while on the job, your business can be impacted very negatively. If you do not already have a background-check services, BizAssure can provide you with one at a discount.
ERM Insurance is dedicated to bringing holistic risk management practices and programs to Orange County’s businesses. Our highly effective approach has been proven to reduce costs and increase safety among businesses and their employees.
Because your small or midsize company may not have the sufficient resources to conduct Enterprise Risk Management, our brokers are dedicated to extending these services to you. Let our outstanding staff assist you in maximizing safety and reliability through enterprise risk management.
Contact ERM Insurance today at (949)222-0444 to address any questions or concerns you have regarding your business’s hiring practices.