Familiarizing yourself and complying to OSHA standards (Occupational Safety & Health Administration) can be challenging without the right assistance, guidance, and knowledge. With so much information on differing industries regarding rules and regulations, it’s difficult and overwhelming to take that initial step. We’ll help you move forward with Orange County OSHA compliance in your business. ERM Insurance brokers is here to ensure are up to date on pertinent regulations. Our OSHA compliance service can help you spot violations quickly and we know the very straightforward methods for correcting these issues.
Enforcement may come by your business if they’re conducting a random inspection, or if a serious incident occurs. A serious incident could be a major injury that occurred while on the job, or if a complaint is filed against your business. The Enforcement division of Orange County OSHA can impose fines and penalties, and even send an individual to jail if they are in negligible defiance of compliances.
The Assistance division, on the other hand, is in place to offer help and guidance to business owners seeking advice on OSHA compliances. If asked, a member of the Assistance division will conduct a thorough walk through of your business while assessing operations to find what may be out of compliance. This gives your business the chance to fix these errors without the enforcement division imposing any violations whatsoever. If you feel your business has met the OSHA compliances, have a member of the Assistance division come by and conduct an inspection. It verifies that your business is up to par, and saves you from any surprise visitations and fines in the following 12 months.
In Case of an Injury, OSHA Must Be Notified
If a serious injury occurs at work, you need to know protocol as a responsible business owner. You must notify OSHA within 8 hours of the incident, whether death, amputation, broken bones, hospitalization, etc. Contact an ERM consultant to discuss any questions or concerns you may have concerning OSHA compliance in Orange County.
The Most Frequently Cited OSHA Fines
The best way to avoid fines from OSHA’s Enforcement department is to understand what the most common violations are, and what their remedies include. The following are common reasons for OSHA fines:
- lack of safety postings
- poor record keeping
- hazardous communication (HAZCOM)
Around any office, you may have noticed posters informing or reminding employees of certain protocols. These posters don’t always apply to every industry, but OSHA does require each business to display relevant postings. An ERM Insurance broker can help you understand which postings are needed for display in your business. The most common postings are job safety, health protection, and a poster reinforcing equal employment opportunity.
Managing your books and records doesn’t solely apply to finances. OSHA requires that certain employers track injuries and illnesses in the workplace. OSHA has created and supplied forms for this purpose, making it easier for business owners to understand the requirements.
- Log of Work-Related Injuries and Illnesses – this form from OSHA explains how to properly file injuries and illnesses in the workplace. It allows business owners to calculate the employee(s) days restricted, transferred, or away from work per the case.
- Injury and Illness Report – this secondary form will assist you in recording any further information regarding a specific case.
- Summary – this final document shows the total cases for your business in one year, categorically.
The Hazardous Communication aspect ensures your employees the right to know how to maintain safety in the workplace. As a business owner, you must inform all employees of the identity and hazards of any chemicals they may come into contact with at work. Your employees should be aware of the protective measure to be taken if this happens, and you should ensure whatever measures needed to do so are available to prevent any adverse effects.
Companies specifically producing or importing chemicals will have more thorough guidelines and rules to uphold HAZCOM compliance. Otherwise, you should focus on creating and implementing written workplace standards for the communication of information about what should be done if hazardous chemicals are present. Conscientious labeling, employee education and training, and Material Safety Data sheets (MSDS) are all part of OSHA Hazardous Communication compliance.
Identify and Address the Top Violations in Your Industry
Every industry has a difference set of challenges and universal violations that are commonly overlooked. ERM Insurance can help you identify what these violations are in your business, and you can also visit OSHA’s webpage on Frequently Cited OSHA Standards. With these guidelines, identifying any issues with compliance in your business should be simple. The OSHA webpage is a straightforward, searchable database that pinpoints the most common violations that pertain to your business. All you need to know is your company size and business SIC code. If you don’t know your SIC code, you can ask your accountant, or visit www.siccode.com.
OSHA Compliance Resources
Orange County OSHA compliance has been made simple through these resources, and the abundance of information on the OSHA website. Skim the entirety of information they provide and take full advantages of their resources.
A Small Business Handbook http://www.osha.gov/Publications/smallbusiness/small-business.pdf
- A list of Workplace Poster Requirements for Small Businesses and Other Employers, as well as the actual posters.
- An explanation of OSHA’s streamlined recordkeeping requirements, simplified and improved.
- An explanation of OSHA forms and how to complete them (OSHA Forms for Recording Work-Related Illnesses and Injuries), as well as the actual forms
- A HAZCOM reference guide (Hazard Communication Guidelines for Compliance)
The HAZCOM Program Resource page contains numerous OSHA resources and external references. Gain all the information you need about small and medium sized business Orange County OSHA compliance.
ERM can help you understand and meet the requirements of OSHA for your business. Maintaining the integrity of your business is part of ERM Insurance’s holistic risk management methods, lowering any costs you face and maintaining ethics. As a client of ours you will receive our dedicated services and expert consultation.
Call (949)222-0444 to speak with a consultant today.